SUMMARY: Manages and completes proposal production including printing, creation of cover pages, spines, and tabs, binding, packaging, and shipping. Responsible for managing production timelines and ensuring deadlines are met. Performs additional duties for the proposal center such as managing the resume database and updates, managing the SharePoint Portal for the Proposal Center, updating and tracking project summaries, and other duties, as needed to support proposal development/proposal center activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

§ Responsible for managing the proposal production process for all proposals going through the proposal center.

§ Coordinate with Proposal Center Lead to ensure templates address all the requirements for file naming, i.e., cd labels, cover page items, volumes, dividers, etc.

§ Coordinate delivery of the proposal, which may include utilizing FedEx, hand-delivery, personally traveling to deliver the proposal, etc.

§ Coordinate/schedule with IT to make sure all systems and supplies are ready before crunch time. Coordinate with IT to ensure there will be support available during the production time.

§ Must possess MS Word, Adobe .pdf, and general IT skills

§ Must have basic Quality Assurance skills and be able to review proposal header/footers/pg#s, heading numbering, TOC, make sure all graphics are legible and fit the page/space necessary, ensure the document is set-up for double sided printing, as required, verify that all required forms are completed correctly, verify that all necessary signatures are in place, look for and correct basic typos and grammatical errors. Perform other related QA tasks, as needed.

§ Obtain and place original signatures in the correct locations using the correct forms

§ Must have the ability to maintain document control/versions during chaotic times. Responsible for creating the final draft test print and ensuring that any changes by the PCL are implemented before final production takes place.

§ Responsible for working with the Research Analyst and PCL to ensure that the final draft is redacted, as needed, and uploaded to the SharePoint Portal in a timely manner.

§ Must be detail-oriented and have the ability to stay calm, be systematic and organized under extreme pressure and deadlines.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B.A.) from four-year College or university and one to two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE ABILITY

Ability to read, analyst, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL ABILITY

Ability to calculate figures and amount and apply basic math concepts.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS

Must be proficient in word processing, spread sheet, e-mail, database, Internet software, and SharePoint. Must have Adobe Professional and Microsoft Office experience with Word, Excel, PowerPoint, and Visio. Experience with jpeg applications a plus.

OTHER QUALIFICATIONS

Must have excellent communication and problem-solving skills. Must be able to work independently with limited supervision and meet all deadlines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position the employee is regularly required to sit, use hands, and talk or hear. The employee may occasionally be required to lift up to 30 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office environment: moderate noise.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

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